GR:Gravity/Events/Audit/Audit Trail

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Document Audit Trail

The Gravity Audit Trail is interspersed with the regular comments. The audit trail comments are also called mini comments or system comments. When working with an issue in the GUI you can decide to turn off the system comments.

Auditonoff.gif

Adding Event Topics to the Audit Trail

By default, only status changes are tracked by the audit trail. However, you are able to add topics to the log.

Let's use an example. We want to see an audit record if the user adds a tag to the item.


Open Event Management Perspective

To do so, open the Gravity Event Management Perspective. You can use the "Window" menu and choose "Show Perspective" or click the open perspective button on the top right toolbar of the screen:

Auditopenpers.gif


Auto Comment Event Handler

Next, find the "Auto Comment Event Handler" and expand it.

Auditaceh.png

Find the Correct Event

The correct event can be found in the "Tagging Service" section of the "Gravity All Topics" view which is on the right.

Auditfindevent.png


Attach the event to the event handler

Drag the event with topic "gravity/tagging/tag/entity/tagged" on top of the "Auto Comment Event Handler". If you get a block icon then first click on the "Auto Comment Event Handler".

Auditdragevent.gif


Make the event available for everyone

By default, the event will only be tracked for the logged-on user. We want to change this so that the event is active when anyone tags any item.

Double-click on the just added event.

Auditdblc.png


Then check the flag "Always Deliver" and press CTRL+S to save.

Auditalwaysd.gif

Testing the Added Topic

Now open your web browser and go to any of your items. Tag the item with a tag.

Audittagitem.gif


After about 30 seconds, the mini comment will be available in the comments section of the item.


Auditcommentadded.gif